Search and browse our community portals for answers to questions about your UKG products. Creating rules to help build schedules that meet your staffing needs eliminates over- and under-staffing and identifies overtime. How will my employees' schedules be entered into Kronos? Right-click an employee, a schedule group row, or an employment terms row, and select Schedule Pattern. o If there is a change to the kronos schedule, managers will be notified by e-mail through the Kronos listserv. Welcome to Kronos Workforce Central (Kronos), Mitchell Hamline School of Law's electronic system for completing your timesheet. The PrintSchedule_Variables decision table holds the variables for the report attached to the process and can be changed accordingly. In the monthly or yearly view, today is highlighted in Workforce Scheduler provides the tools needed to largely automate this process. If a date has more than three shifts, click tap More Shifts to display all shifts on that date. If a Hyperfind is chosen in Schedule Planner, it is ignored. Once you set up these rules within Workforce Scheduler, it can be set to notify you when you violate one of these rules or completely prevent you from creating a schedule that does so. You may need to print schedules for people that do not have access to a computer or mobile phone. Note: This business process An organized flow of activities or tasks that achieves a business goal. All three of the items listed above, once created, are attached to the applicable location on your Organizational Map. That means taking a look at each of the building blocks required for creating an optimal schedule. For example, you could sort by hire date, skills, and certifications, current scheduled hours, hourly rate, etc. Select a Timeframe and any other items that you want to print. (click tap Home). Assign a Pattern to an Employee Create a Schedule Pattern 3q/.+9. Manually creating schedules can be a serious headache. You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. Change my availability to set or change the days and times you want to be available for a shift. You can Save as PDF and print later. Use Unselect All to undo the shift selection in the drop-down list. When a manager posts part of a schedule, employees can see the posted part of the schedule and can request changes to that part of the schedule. Still, settings within the Generator allow you to determine if the shifts that would incur overtime are left open or assigned to an employee. If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go . Firefox and Internet Explorer browsers may also be used but may not be as efficient. Printing the full schedule Click Scheduler. The UKG Workforce Central Mobile Resource page is for users of the UKG Workforce Central mobile app. or open shifts. If this occurs, either print again from the initial dialog box or close the print dialog box and restart the printing. Shift notes cannot be printed for month view. Click "OK". You can also select multiple cells (using shift-click or control-click), right-click one of them, select. To request one of these models, you must submit a Salesforce Service Request to UKG. Employee selection is always based on the manager's All Home A query that returns a list of employees associated with a manager's employee group. Note: The hours/minutes format is configurable and might appear as [hh.mm]. Contact your UKG Representative for more information. The Print panel opens. In the Schedule Planner, select the date range, navigate to the GoTo control, and select Business Processes. Which is Right For You: Kronos Advanced Scheduler or Basic Scheduler? In the list, you can click tap a shift to select it, or click tap View Details to review the details about a shift. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. Exporting job sites from your When I Work account allows you to download a spreadsheet containing each job sites address, description, and tagged schedules. It lists the items that were extracted from the migration file. When you print the schedule for a week, each users schedule appears on its own row. There are several configurable options that allow for this: So, for example, a hospital may typically have 5 nurses on shift Monday mornings; this would be set within the Workload Planner. Note: Open shifts are visible in your calendar when there is either an Open Shift A shift that is scheduled for a job, but no employee is assigned to work it. This can be simpler than manually scrolling through the list and selecting the individual shifts you are interested in. Kronos Manager 80 Users Guide and in Touch Time Clock Instructions Click the check box next to the employee name to select multiple employees, then right-click any one of them and select Schedule Pattern. Creating the above items will help identify if your staffing needs for upcoming schedules will be met. Printing differs whether you're using the desktop or web app. Select the Run Report. You can assign patterns to any employee or group of employees. UKG is not authorized to answer employee payroll questions. Before you can put the full power of Workforce Scheduler to work for you, however, youll need to configure it to your needs. In the Select Notification Type box, select. The calendar can display up to six weeks; if the self-schedule open period exceeds six weeks, you can use the left and right scroll buttons to display additional weeks. Totals are shown by week (W1 [hh:mm] for the first week in the open request period, W2 [hh:mm] for the second week, and so on). For example, if your default Schedule Period is configured as Weekly. For Canada, T-4s and RL-1 slips should be expected by February 28. You'll find instructions for both below. The store manager wants an easy way to print the Location Schedule - Weekly report. Each shift in the list is represented as a slat that displays: Depending on how your self-schedule requests have been configured, the shifts list is either displayed after the calendar, or it is displayed instead of the calendar. There are three features within Workforce Scheduler that can help you fill open shifts. Print in landscape mode for the best results. Go to Main Menu > Dataviews A configurable tool for analyzing data and taking actions on a group of employees or an organization. Thats why we build products designed to inspire your people and your organization to grow and thrive. hbbd```b``Z "A$Cd Toggles Unscheduled users on and off. Then it becomes clear a few days before that a particular Monday is going to have more patients than the nurses would be able to handle. Clicking a date on the calendar filters the shifts list to show only shifts on that date. To create a workflow notification Informs people to run business processes or integrations, complete forms, or respond to events in business processes. orange . If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. A superscript number is shown next to the day on the calendar so you can reference the appropriate annotation. To print the calendar view, click Share > Print. Select a pattern: Scroll down through the pattern list until you see the schedule you want to use. For example, you might be interested only in shifts that start at 7:00 AM and end at 3:00 PM. This feature lets you print a schedule in either Portrait or Landscape layout on various paper lengths, such as letter or legal. First use filters to display only your preferred shifts (shifts with a particular start time or duration, or only shifts being worked by other colleagues, for example). endstream endobj 41 0 obj <> endobj 42 0 obj <> endobj 43 0 obj <>stream Select Print and remember to make sure your printer settings are the same as the ones you selected in the scale to one page drop down. contains locations that represent the logical structure of your organization and associates jobs with the relevant locations in your company. Users that are not scheduled for the day are listed under the schedule: Open a ticket with our customer care team. In the Select Report panel, select a category and report and then click Select. Collaborate with peers, post your questions, or even suggest product enhancements. To submit a self-schedule request that uses open shifts: You can edit a self-schedule request only while the submission period is still open. Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. Print the PDF or XLS document that you downloaded. Post a Schedule Post or unpost schedules. After you build the schedule, the message . Choose the account you want to sign in with. See the Configure Notifications for Business Processes topic. Click Tap Show List to return to the default display. All of these features rely on Sorting Rules and Matching Rules. Application Setup > Business Process Setup > Process Models. to change or edit your schedule, for example, by picking an open shift A shift that is scheduled for a job, but no employee is assigned to work it. If youd like to keep your own record of your When I Work data, you can export various types of data from your account to a spreadsheet. Example: Approve a time-off request. The first shift note is indicated by a 1, the second will be a 2, and so on. Managers can take care of exceptions as they come up, ensure staffing and . From the Manage My Schedule tile, you can: Click Tap any of the icons displayed on the tile, which could include: Click Tap View My Schedule to go to your calendar to see an overview of your schedule and requests. In the Source column, a message states: Source: Import from .zip. To fit your schedule onto one page. Toggles all-day unavailable preferences on and off. Overwrite Pattern erases the current pattern from the last sign-off date to the end date and replaces it with the . Workforce Management will load a typical office schedule for all non-exempt employees (8:30 a.m. to 5:00 p.m.). Think tank that helps organizations drive performance by addressing HCM and workforce management issues. After the model is delivered to your tenant, you can edit it to meet your needs. Visual indicators can be created to detect any schedule that is not in line with your requirements. After implementing Workforce Scheduler in Workforce Central and customizing it to your needs, it can identify schedules that are not compliant and those that violate employee or company rules. Notes for each shift appear, numbered, at the bottom of the document. To print the calendar view, click Share > Print. Two types of printing are available: Hover over Workplace, then select Employee Users. Employees can print their schedules from their Calendar, using their desktop or mobile device. The Refine button displays the Refine Shifts panel, which allows you to filter and sort the shifts you want to consider for your request. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. 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